Key Benefits

Information relating to floor layouts, space usage, people's desks, vacancies, IT asset locations and moves/changes is on-line, easy to access, straightforward to update and immediate/real time.

The simple monitor interface allows any qualified member of staff to update their department / building – it’s easy to learn and use and they don't need to know how to use the rest of the system.

The people finder gets used by a large number of employees and any mis-matches in the data get reported quickly.

• Accurate, up-to-date headcount and occupancy figures are simple to produce.

Having an accurate view of occupancy is crucial especially if a business is expanding (or contracting). Knowing that there is optimal use of resources today is one thing but if the headcount is going up or down users can look at the future and answer questions concerning when a new building/floor will be needed or whether a lease on an existing one needs to be renewed.

• Optimal use of premises leads to significant savings in operating costs.

• Accordant Hot desking provides resource savings when people do not need to be in the office all the time.

Space allocations are done "immediately" based on current data so there is little or no ongoing “poly-lining” – and today's figures refer to today and not three weeks ago when an arbitrary desk perimeter line was drawn. Balance sheets show measured vs allocated - calculated in real time.

• Low maintenance CAD plans mean lower running costs.

Moves and changes are simple to plan and report. Drag-and drop interfaces and comprehensive, automated documentation make the process simple, controllable and transparent for users and movers alike.

• Accordant can deliver "mistake-free" moves – People go to the right desks, items don’t get "lost" and resources are better utilised.

Moves can be surveyed prior to relocation to find missing, extra or moved items to avoid surprises when the move happens.

Entire areas can be quickly surveyed using bar codes and results bulk-uploaded and queried against current records to determine moved/missing/new etc.

• If fewer mistakes are made, you don't lose time with “snagging”.

User Community

The versatility of Accordant is clearly exemplified by the diverse ways in which the system has been deployed to suit customers’ individual requirements. These include hosted Software as a Service (SaaS), web only, ‘thick’ client only as ‘pure’ Accordant and integrated with third party products supplied by re-sellers/integrators.

Accordant is currently deployed in Europe, Asia, Australia and North America and users include:

Nomura International Barclays Capital American Express Garban Intercapital (ICAP) Associated Newspapers Suffolk County Council NSPCC Ameriprise Vertex PWC / Lehman Brothers (In Admin) MF Global CB Richard Ellis Canary Wharf Contractors

Licensing

Overview

Licensing an Accordant system initially involves a one-off fee payment for which an organisation is granted a license to use the product to manage their Real Estate portfolio. This license is not time restricted so the only on going license-related costs are the optional maintenance fees.

Maintenance fees are payable annually in advanced and based on a percentage of the initial license fee paid. A maintained installation benefits from technical support, provision of all upgrades, access to beta versions and reduced call-out rates for on site services.

Typical Set Up Costs

1. License Fees – A license for the configuration required
2. Maintenance (Optional) – First year in advance
3. Set up, Integration and Configuration
4. Training

Typical Recurrent Costs

1. Annual Maintenance (Optional)
2. Hosting (If external)
3. Service Costs (when run / maintained by a third party)

If the system is deployed internally by an organisation, hosting and service costs would not be applicable but there would be internal costs to consider in providing suitable IT infrastructure and support staff.

Per Site Licences

A ‘site’ license gives the licensee the ability to deploy any Accordant module to any user in their organisation without worrying about user limits or numbers. The only restriction is that it must be used for managing a fixed amount of space (based on Net Internal Area).

Simply put, a site license relates to the space total on the licensee’s database and they may use any Accordant modules to manage this.

The smallest site license currently available is for 100,000 square feet (9,314 sqM)

Per Seat Licences

Each installed Accordant application can be licensed to an individual user. The application modules are:

1. DMS/LMS : AutoCAD extension to upload and manage plans
2. Estate Manager : Space Recharge and reporting
3. Estate Planner : Strategic space planning
4. Move Manager : Moves and Changes project planning
5. Relocator : Simple drag and drop move interface
6. Resource Register : Management of people assets and departments

If there are only a small number of users requiring the system (perhaps not all needing every module) this is a simple, cost-effective entry to Accordant.

*Each licensee for these modules is also licensed to use the corresponding web application if a Web license is purchased.

Web Deployed Instances

The web model Accordant can be deployed on a licensee’s own intranet (usually as an addition to the two models above) or accessed externally at a third party service company’s server.

An intranet license can be purchased for use with the “per seat” model as outlined above and can be used without any space restrictions to publish data on a read only basis. However, in this configuration, each user of a licensed component (Estate Manager, Move Manager) can also use the corresponding Web Application.

On a “per site” configuration, the intranet license is included.

For pure Web deployment (internal or external) a basic “read only” license for up to 100,000 square feet is the starting point and this needs to be extended:

A) For global space totals greater than this value.
B) For each “active” module allowing login and update.
C) For each CAD user connecting via HTTP.